Key lockers, of some kind or another, have been around for as long as there have been keys. In recent years, these technologies have come a long way, with all sorts of features being integrated, especially in their electric varieties.
There are a lot of businesses that can benefit from adopting these kinds of key control solutions. From fleet-dependent businesses to those in the hospitality sector, these are just a few examples of industries that should consider implementing such a system.
Fleet-dependent businesses
A prime example of businesses that can benefit from electronic key lockers includes any organisation that depends on a fleet of vehicles. Whether that’s a car dealership or a construction company, controlling access to the keys to those vehicles is paramount to keeping the business itself secure.
You need to make sure you have a system in place that facilitates variable access control to each individual key. It also ideally needs to log data on who accessed a given key and at what time, so that you can trace incidents and maintain accountability at all times.
Healthcare
Another sector that uses keys to protect volatile assets is healthcare. Electric lockers allow hospitals and other medicine dispensing facilities to ensure that only licensed and responsible individuals can gain access to medicine cabinets, allowing these organisations to fulfil their regulatory responsibilities.
Electric key lockers from providers like Traka also ensure that a digital paper trail is created that records every instance of key use. Should an incident occur, such as a specific medication going missing, this means that it’s much easier to trace who is responsible.
Property management
Those responsible for property and facilities management services will often also have to manage a large number of keys. Whether that’s an estate manager or a cleaning company, it’s imperative that there is a key management system in place that allows for a high level of control and accountability.
Electric key cabinets are one of the most effective ways of achieving this. You can set things up so that each key has its own, specific key code, reducing the administrative burden associated with handing out keys to employees.
Hospitality
Lastly, hospitality businesses can also often benefit from these kinds of solutions. In hotels for example, where there will be potentially hundreds of sets of keys for various spaces, it’s vital that these keys can be tracked and protected without negatively impacting employees’ ability to do their job.
Having a smart, effective system in place makes this achievable, and it will typically centre around an electric key locker, ideally one that can be integrated into your broader system architecture.
Before choosing a solution, carry out an inventory to understand how many keys you’ll need to protect. Then, work to understand what kind of people – employees, contractors, clients, etc. – will need regular access. Once you understand these fundamentals, you can work on identifying a solution that’s able to deal with your organisation’s specific needs, while also ensuring compliance with any regulatory frameworks that might apply.
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